Facility Rentals with Hillsborough County Public Schools
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Hillsborough County Public Schools uses an online system, Facilitron, to manage facility rental requests. This system makes it easier for community members, organizations, and school partners to:
- Submit Facility Requests Online: Quickly and conveniently request the use of district facilities.
- View Real-Time Availability: Explore available spaces and check schedules instantly.
- Access Facility Details: View photos, descriptions, and amenities of available facilities.
- Receive Instant Quotes & Pay Securely: Get estimated quotes and submit payments online with multiple payment options.
Explore and Request Facilities
Users can explore facility options by navigating to our district Facilitron page, where requests can be submitted at any time.
(Image of the district’s rental storefront page)
Facility Use Resources
To support renters throughout the process, the following resources are available:
- Facility Use Terms and Conditions
- Facility Use Fee Schedule
- Video Guide for Renters
District Policies & Approval Process
While the request process is managed through Facilitron, all facility use requests remain subject to Hillsborough County Public Schools’ board policies on facility use. District administrative staff review and approve all requests to ensure compliance with established guidelines.
How Facilitron Supports the Process
Facilitron assists Hillsborough County Public Schools by:
- Account Setup: Helping organizations and users create and manage accounts.
- Non-Profit Verification: Verifying EIN & 501(c)(3) status, if applicable.
- Payment Collection: Accepting payments through major credit cards, checks, ACH/eCheck, and PayPal.
- Insurance Management: Uploading proof of insurance (COI) directly to the platform which verifies certificate of insurance for compliance.
Getting Started with Facilitron
All facility use requests must be submitted through a Facilitron account. If you had a prior reservation with Hillsborough County Public Schools, your account was created automatically, and an email was sent with instructions to create a password and access your account.
Need Assistance?
For help with account setup or submitting a facility use request, contact Facilitron’s support team:
📧 Email: support@facilitron.com
📞 Phone: 800-272-2962
🌐 Visit: Facilitron Support Page
HCPS Staff Internal Resources: Facility Rentals / Use of Facility Agreements
Parent Volunteer Organization PTA/PTSA, Booster Clubs, Alumni & Foundations
- Annual Blanket Use of Facility Requirements
- Carnival Guidelines and Safety Requirements
- PTA/PTSA Resources
- PTA/PTSA Sample Certificate
Insurance Requirements The Organization or its subcontractors shall provide the School with proof of general liability insurance to cover all of its and its subcontractors’ activities at the Property with an amount of $500,000 per accident and $1,000,000 per occurrence.“Hillsborough County Public Schools, 901 E. Kennedy Blvd., Tampa, FL 33602”, must be listed as “Additional Insured” as well as “Certificate Holder” on the insurance certificate and shall be provided to Facilitron for verification.
- Sample Certificate